December 1, 2016
Last week, Fast Horse had the pleasure of hosting Modern Midwest’s second annual Modern Market event. The market was a hit for both vendors and attendees alike, and through witnessing the hard work that went into planning the market, I was reminded of my own experiences overseeing a variety of events. I thought I would share some personal insight on event planning for people looking to coordinate an event of their own. From big weddings to small corporate meetings, my takeaways can be applied all the same – they are as follows:
Be prepared. This may seem obvious, but there are many things people may not know they need to be prepared for. Aside from organizing an appropriate timeline, budget, floor plan, and allotting room to vary in between, it is important for coordinators to be educated on the vendors, attendees, venue, etc. This, in my opinion, makes a planner that much more prepared in accommodating guests, clients and vendors in a professional manner, respective of their varying needs and backgrounds. In all, knowing the background and purpose of an event will help prepare you for anything that may arise before, during, and after the event.
Be flexible. As prepared as someone may be, odds are not everything will go as planned. It’s happened before — the speaker may not start at exactly 7:12 p.m., and the shy flower girl may not make it down the aisle, but acknowledging that these things may happen and not putting pressure on the situation will help to bring a more positive perspective on the overall success of the day. Of course, acknowledging the possibility of these occurrences ahead of time, and, as mentioned earlier, allotting room for them to happen, can only prevent the stress of being blindsided.
Be confident. With all advice mentioned above, and if there is one thing that can be taken away from this post, the best thing to do when running an event is to simply act with confidence. If something goes wrong, trust in the preparation you have done and your natural intuition. More often than not, no one will notice if you act with confidence. To them, your event was a success. To you? You have a funny story to tell at work tomorrow.